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Outlook - An Efficient Use of Time

Pre-requisites

Participants will have an Outlook account. If participants have remote access to their Outlook Account they are invited to bring their laptop and access their account during the training for practical application

 

Benefits

Improved organisation, time management, communication and task management through use of Outlook

 

Outcomes

Participants will learn how to compose and send messages using Outlook, read and reply to messages, and create folders to store messages in, use the Calendar, Tasks, Contact, Journal and Notes features.

 

Duration 1 day

 

Course Content

Introduction

  • Using Help
  • Outlook Today
  • The Outlook Bar – customizing, shortcuts, resizing

 

Working with Messages

  • Reading, Replying and Forwarding Messages
  • Deleting and Printing Messages
  • Creating and Sending Messages
  • Retrieving Messages
  • Voting
  • Message Sensitivity, Priority, Voting and flags
  • Spell Checking
  • Formatting Message Text and Paragraphs
  • Adding Saving, Previewing Attachments

 

Mail Management

  • Quick Steps
  • Organising Messages in Folders
  • Creating / Deleting Folders
  • Saving and Finding Messages
  • Junk email
  • To create, delete and rename a Group

 

Customisation

  • Adding, Deleting and Creating Names for  the Address Book
  • Using Personal Distribution Lists
  • Changing the General Options
  • Working with Views, Filters and Rules
  • Permissions
  • Forms

 

Calendar

  • Selecting and Moving Time Slots
  • Scheduling Appointments and Events
  • Sharing, Publishing and Merging Calendars
  • Calendar snapshots
  • Arranging/Inviting People to Meetings
  • Calendar Groups

 

Tasks

  • Creating, Sorting and Prioritising Tasks
  • Setting Recurring Tasks
  • Assigning Tasks to others
  • Calendar and Task Integration
  • To do Bar

 

Notes

  • Creating and editing notes
  • Combining notes to work alongside other Outlook facilities
  • Setting Notes Defaults

 

Contacts

  • Creating Contacts
  • Using Contacts
  • Electronic Business cards

 

 

 

 

 

 

 

 

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